Registrations for Species on the Move 2019 will be opening during the month of September 2018. All delegates signed up to the SOTM Mailing List will be notified via email when registrations open.
A variety of accommodation options are available within the Skukuza Rest Camp, including hotel rooms, huts and camping facilities.
Rooms will be reserved for Conference delegates and can be booked when registering for the conference.
Registration costs for Species on the Move 2019 have not been finalised. We anticipate registrations fees will be approximately USD$650, with students receiving up to 25% discount. Registrations fees will be offered in USD, AUD and RAND.
Payment is due within 7 days of submitting your registration. If you are registering within 60 days of the conference you will be required to pay with a credit card or PayPal when registering online.
Confirmations and Tax Invoices
A confirmation with a PDF Tax Invoice will be emailed when you submit your registration. If you pay by credit card or PayPal a receipt will also be attached.
Please note prices do not include Australian GST.
The registration fees do not include insurance of any kind. Participants are advised to take out appropriate insurance, including cover for travel, accommodation and personal possessions.
Neither the Committee or Conference Design Pty Ltd covers individuals against the cancellations of bookings for any reason including cancellation or postponement of the conference or for theft or damage to belongings.
Travelling with Children
New requirements, introduced by the South African Department of Home Affairs from 1 June 2015, specify that all minors (children under 18 years) are required to produce, in addition to their passport, an Unabridged Birth Certificate which shows the details of both parents for all international travel to and from South Africa.
Further documentation may be required.
For full details please visit the Department of Home Affairs Website.
Credit Card Payments
Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit cards are processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.
Registration Cancellation Policy
Registrations cancelled up to 90 days prior to the Conference will be charged a cancellation fee of 20%. Up to 30 days prior to the conference, cancellations will incur a 30% cancellation fee. After 60 days, 50% cancellation fee will occur. Cancellations notified within 30 days of the conference will not be eligible for any refund, however another person may attend the Conference. All cancellations must be advised via email to Conference Design.
Accommodation Cancellation Fees
All accommodation bookings are required to be pre-payed 60 days prior to the Conference. Accommodation cancelled within 60 days of the Conference will incur a 50% cancellation fee. Cancellations within 30 days of the Conference will be charged a cancellation fee 100%.
Visas and Invitation Letters
Attendees are responsible to obtaining any travel documents, including visas, that are require for their entry to South Africa. Please ensure you have clarified the requirements of your entry to South Africa at least 3 months prior to the Conference. Visit the Department of Home Affairs website for more information: http://www.dha.gov.za/.
Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.
- BSB: 017 010
- Account #: 1085 82575
- Account Name: Conference Design Pty Ltd
- Bank: ANZ
- Swift Code: ANZBAU3M
Conference Cancellation or Postponement
The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the Conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.
In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.