You are invited to participate in the international conference, Species on the Move, as a sponsor and/or exhibitor. Over 350 delegates are expected to attend this exciting conference targeting scientists, managers and practitioners working at the nexus of climate change and the global redistribution of species.

Species on the Move is an interdisciplinary conference crossing many research areas – but all focussed on climate-driven changes in biodiversity and human well-being. As such, the conference is not one in a regular conference series supported by an association or organisation. If you or your organisation would like to help support the conference, including broadening participation by early career attendees and researchers from lower income countries, please download the prospectus below or contact the conference organisers or co-convenors.

Your participation and support of the conference is greatly valued and we thank you for your consideration.

Professor Warwick Sauer & Professor Gretta Pecl
Conference Co-Convenors 

2019-58911
2019-58900
2019-58907

Sponsorship Opportunities

Benefits to Sponsor

  • Logo and acknowledgement as a Platinum Partneron all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Platinum Partner in the opening and closing sessions
  • Eight full registrations including social functions
  • Opportunity to chair one plenary session with naming rights to that session
  • Two free standing banners (2m high x 1m wide) in the plenary hall
  • Two free standing banners (2m high x 1m wide) in the catering area
  • Exhibition space (total area 4m wide x 2m deep)
  • Logo on the lectern throughout the meeting
  • Logo in the program
  • One-page advertisement in the pocket program (A6)
  • Logo displayed on an individual sponsor’s slide
  • Logo & hyperlink on the meeting website
  • 500-word profile on the meeting website
  • Logo on all pre-conference email marketing
  • Logo in the meeting App
  • 500-word profile in the meeting App
  • Two PDF eSatchel inserts in the meeting App (max. 250KB each)
  • Two promotional videos in the meeting App (max. 5MB each)
  • Opt-in delegate list one month prior to the meeting

Plus a “Platinum Partner” tagged conference logo for use on your website and emails.

Becoming a Species on the Move Diversity Partner will allow the committee to offer free and discounted registrations and travel scholarships to under-represented minorities in science, including researchers from developing countries, early-career scientists, women and scientists with child-care responsibilities.

Your organisation will be recognised as a champion of diversity in the sciences. All funds will go towards subsidizing registration fees and providing travel scholarships. Scholarships will be offered as part of the call for presentations to encourage submissions from researchers who may not otherwise be able to attend an international conference.

Benefits to Sponsor

  • Logo and acknowledgement as a Diversity Partner on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Diversity Partner in the opening and closing sessions
  • Eight full registrations including social functions
  • Two free standing banners (2m high x 1m wide) in the plenary hall
  • Two free standing banners (2m high x 1m wide) in the catering area
  • Exhibition space (total area 4m wide x 2m deep)
  • Logo in the program
  • One-page advertisement in the pocket program (A6)
  • Logo displayed on the sponsor’s slide
  • Logo & hyperlink on the meeting website
  • 400-word profile on the meeting website
  • Logo on all pre-conference email marketing
  • Logo in the meeting App
  • 400-word profile in the meeting App
  • Two PDF eSatchel inserts in the meeting App (max. 250KB each)
  • One promotional video in the meeting App (max. 5Mb each)
  • Opt-in delegate list one month prior to the meeting

Plus a “Diversity Partner” tagged conference logo for use on your website and emails.

Benefits to Sponsor

  • Logo and acknowledgement as a Gold Partner on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Gold Partner in the opening and closing sessions
  • Three full registrations, including social functions
  • Two free standing banners (2m high x 1m wide) in the catering area
  • Exhibition space (total area 2m wide x 2m deep)
  • Logo in the program
  • Logo displayed on an individual sponsor slide
  • Logo & hyperlink on the meeting website
  • 300-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 300-word profile on the meeting App
  • Two PDF eSatchel inserts in the meeting App (max. 250KB each)
  • One promotional video in the meeting App (max. 5Mb each)
  • Opt-in delegate list one month prior to meeting

Plus a “Gold Partner” tagged conference logo for use on your website and emails.

Benefits to Sponsor

  • Logo and acknowledgement as a Silver Partner on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Silver Partner in the opening session
  • One full registration, including social functions
  • One free standing banner (2m high x 1m wide) in the catering area
  • Logo in the program
  • Logo displayed on a conference sponsors slide
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App
  • One PDF eSatchel insert in the meeting App (max. 250KB)
  • Opt-in delegate list one month prior to the meeting

Plus a “Silver Partner” tagged conference logo for use on your website and emails.

Benefits to Sponsor

  • Logo and acknowledgement as a Bronze Partner on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Bronze Partner in the opening session
  • One full registration, including social functions
  • Logo in the program
  • Logo displayed on a conference sponsors slide
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App
  • One PDF eSatchel insert in the meeting App (max. 250KB)

Plus a “Bronze Partner” tagged conference logo for use on your website and emails.

Benefits to Sponsor

  • Logo and acknowledgement as supporting the attendance of the speaker on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as Speaker Sponsor at the commencement of their presentation
  • One free standing banner (3m x 6m) during the presentation
  • Logo printed with the speaker in the program
  • Logo displayed with the speaker on the on-line program
  • Logo displayed on a slide before & after the speaker’s presentation
  • Logo & hyperlink displayed with the speaker on the meeting website
  • Logo & hyperlink displayed with the speaker in the meeting App

This is a prestigious branding opportunity to be associated with a leader in your field. A range of international and national speakers will be invited to present at the meeting; please check the website for confirmed speaker and session details.

Benefits to Sponsor

  • Verbal acknowledgement as a Session Sponsor at the commencement the relevant session
  • One free standing banner in the room during the session
  • Logo displayed on a slide during the session
  • Logo printed with the session in the pocket program
  • Logo displayed with the session on the on-line program
  • Logo & hyperlink displayed with the session on the meeting website
  • Logo & hyperlink displayed with the session or speaker in the meeting App

The conference app can deliver your brand direct to iOS and Android smart devices and for those delegates with blackberry or windows enabled devices, a web app will be available. The app will be the delegates go-to source for information on the conference including the session program, social program, updates, session room plans, speaker, sponsor and exhibitor profiles. Delegates can use the App to schedule their sessions, make notes, rate presentations and connect and communicate with other attendees through Twitter, Facebook, an activity photos and electronic business cards.

Benefits to Sponsor

  • Logo and acknowledgement as aApp Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a App Sponsor in the opening session
  • Onefull registration, including social functions
  • One complimentary registration including social functions
  • Onefree standing banner (2m high x 1m wide) in the catering area
  • Logo & hyperlink banner on the menu in the Event app
  • Logo in the program
  • Logo displayed on aconference sponsors slide
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App
  • OnePDF eSatchel insert in the meeting App (max. 250KB)
  • Opt-in delegate list one month prior to the meeting

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits to Sponsor

  • Logo and acknowledgement as Name Badge Sponsor on all meeting material including print, PDFs and broadcast emails
  • Logo printed on each name badge
  • Logo in the program
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App

The SpeciesontheMove.com website is the main information source for delegates in the lead-up to the meeting. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time. The website is also an ongoing resource after the conference and your branding will continue for 12 months after the conference.

Benefits to Sponsor

  • Logo in the footer of each page of the website
  • Logo in the program
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App
  • Opt-in delegate list one month prior to meeting

Your logo and web address will be included in all pre-meeting email marketing. Ten meeting updates will be emailed to the mailing list prior to the conference. This is the ideal opportunity to build your brand with delegates before they arrive at the meeting.

Benefits to Sponsor

  • Logo in the program
  • Banner advertisement in the footer of each email (600px wide x 100px high)
  • Logo &hyperlink on all meeting broadcast emails*
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App
  • One PDF eSatchel insert in the meeting App (max. 250KB)

* Note, other high-level sponsors will also be acknowledged on broadcast emails

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the program when they register at the conference. The program will be A5 or A6 size.

Benefits to Sponsor

  • Logo and acknowledgement as Pocket Program Sponsor on all meeting material including print, PDFs and broadcast emails
  • Logo on the front cover of the pocket program*
  • Advertisement on the back cover of the pocket program (A5 or A6)
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile file on the meeting App

* Note, other high-level sponsors will also be acknowledged on the front cover.

Benefits to Sponsor

  • Logo and acknowledgement as a Dinner Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Dinner Sponsor during the dinner
  • Opportunity to place your supplied promotional item on the dinner tables
  • Opportunity to address delegates during the dinner (5 minutes)
  • Four free standing banners (2m high x 1m wide) at prominent locations during the Dinner
  • Logo in the program
  • Logo displayed on a conference sponsors slide
  • Logo displayed on an individual sponsor’s slide during the Dinner
  • Logo & hyperlink on the meeting website
  • 300-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 300-word profile on the meeting App

Benefits to Sponsor

  • Logo and acknowledgement as Welcome Reception Sponsor on all meeting material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception
  • Four complimentary tickets to the Welcome Reception
  • Opportunity to address delegates during the Welcome Reception (5 minutes)
  • Four free standing banners (2m high x 1m wide) displayed in a prominent location during the Welcome Reception
  • Logo in the program
  • Logo displayed on a conference sponsors slide
  • Logo & hyperlink on the meeting website
  • 200-word profile on the meeting website
  • Logo & hyperlink on the meeting App
  • 200-word profile on the meeting App

*South African institutions have been offered exclusive discounts (in Rand) for the sponsorship options. 

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are listed in Australian Dollars. As the conference is being hosted in South Africa the costs do not include Australian GST.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

Species on the Move

An International Conference Series

The conference brings together scientists and natural resource managers working in the disciplines of global change, biogeography and evolution, and relevant in contexts of natural resource management, biodiversity management and conservation, and theoretical ecology.


Species responses to climate change is a rapidly evolving research field, however, much of our progress is being made in independent research areas: e.g. understanding the process vs responding to the implications, terrestrial vs marine ecosystems, global meta-analyses vs in depth species-specific approaches. This interdisciplinary conference develops connections between these parallel streams, and across temporal and spatial scales.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
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